Information for Delegates and Presenters
Registration
Please collect your satchel, program book, name badge from the registration desk. The registration desk will open at the “Salle des Gardes” - before and during the Welcome Reception Cocktail Party on Monday 23 August 2010. Thereafter, the registration desk will be open during the four scientific progam days :
- Monday 23 August 2010, 4 pm - 8pm
- Tuesday 24 August 2010, 8 am - 6pm
- Wednesday 25 2010, 8 am - 6pm
- Thursday 26 August 2010, 8 am - 6pm
- Friday 27 August 2010, 8 am - 5 pm
Upload the map of the Popes' Palace Conference Center (English version)
Exhibition Space & Delegate Pack Inserts
Exhibition spaces are available for international NGO invested in biological conservation and/or ecological restoration. Booksellers presenting collections in the domains of fundamental or applied ecology, biological conservation, ecological restoration and environmental sciences can also make the request of an exhibition space. Exhibition spaces will be installed in one of the most beautiful rooms of the Popes' Palace, the room of The Grande Audience during all the duration of the congress. The participants will have access to this room during the breaks and the poster sessions.
Exhibitions confirmed :
- SER International and SER Europe, co-organisers
- IMEP, Mediterranean Institute of Ecology and Palaeoecology, co-organiser
- REVER, French National Network on Ecological Restoration
- WWF, World Wildlife Fundation, France (sponsor)
- General Council of Vaucluse (sponsor)
- Tour du Valat Research Fundation (sponsor)
- GRT Gaz (sponsor)
- Island Press
Uploading your Oral Presentation/s
To upload your oral presentation/s, either as part of the plenary session, invited sessions (symposia, organised oral sessions, special sessions or workshops) or contributed oral sessions, please make your way to "Paneterie 4" room. If interested, you can view your presentation before uploading by accessing one dedicated computer in this room. Once you are happy with your presentation, please visit the computer technician of the room where you will realise your oral presentation. He is responsible for uploading your presentation/s. If you are speaking on Tuesday (24 August 2010), please upload your presentation during registration open hours on Monday 23 August 2010 (5 pm-8 pm), or before 8 am on Tuesday morning. Thereafter, please upload your presentation/s either the day before (if speaking in the morning) or on the morning of your presentation (if speaking in the afternoon).
Posting your Poster Presentation/s
Posters have been allocated in the Grande Audience room. Posters will need to be posted during registration open hours on Monday 23 August 2010 (5 pm-8 pm), or on Tuesday morning 24 August 2010, prior to the Tuesday afternoon poster session. Each poster has been allocated a code within a theme - this code will be located in your conference program book. When you receive your conference program book at the conference, please locate the poster pages, then your theme and lastly your name within the theme to source your code. To post your poster on the poster boards, please follow the coding system, which will appear alphabetically on the poster boards. To assist you, a map of the coding system will be located in the Salle des Gardes and the Grande Audience.
Posters will be displayed for the duration of the conference so that interested people can view the poster even when presenters are not in attendance. The afternoon poster sessions on Tuesday and Thursday will enable presenters to discuss their presentations.
Hearing (oral) and Visiting (poster) Presentations
On Tuesday 24 August 2010 (Day 1), please make your way to the Conclave and Le Grand Cellier Benoît XII to hear the opening ceremony at 9 am. During all the congress, and during the poster sessions, please visit the Grande Audience to have a look and to talk to the poster presenters during the poster sessions. From Tuesady 24th to Friday 27th 2010, you will have the opportunity to select from several concurrent oral or special sessions which will be hosted in ten rooms.
Preparing Oral Presentations
AUDIOVISUAL
Microsoft PowerPoint and Adobe Acrobat Reader are the only acceptable audiovisual formats for electronic presentations. Presentations cannot use overhead or slide projectors. The venue will be equipped with dedicated projectors and PC (and Macintosh) laptops.
PREPARATION
Oral presenters will need to provide their powerpoint files for pre-loading onto the dedicated laptop either the day before or on the morning of the day of their presentation to the technician managing the projectors-laptops on the given day in the room of your presentation. Acceptable media: CDs, DVD's, Flash drives. You will need to ensure that these are compatible with our laptops - which will have CD and DVD readers, and USB ports.
PRESENTATION LENGTH
Oral presentations will be strictly limited to 15 minutes. A 5-minute period between presentations will accommodate questions, discussion, and introduction of the next speaker. This 5-minute period belongs to the audience and to the chairs of the session, not to the speakers. TIME LIMITS WILL BE STRICTLY ENFORCED BY SESSION CHAIRS.
CANCELLATION
If circumstances prevent attendance, the author should attempt to find another individual to make the presentation. If cancellation is unavoidable, the author should notify ser2010@univ-avignon.fr as soon as possible.
Preparing Poster Presentation/s
POSTER DIMENSIONS AND ORIENTATION
Poster presentations should be no larger than A0 size (900 mm x 1530 mm). Poster boards will only cater for portrait, not landscape, format.
POSTER DISPLAY BOARDS
Pushpins and/or velcro will be supplied, and are the only method of attaching the poster to the board.